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5 Disaster Recovery Tips To Keep Your Company Safe This Winter

by / Wednesday, 28 December 2016 / Published in News

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Winter is upon us. Cold days and colder nights. Fortunately, the temperature is the least of our worries for our businesses and we can always find a snug winter coat to keep us warm. But winter storms bring a whole other set of issues for our offices. Take a few moments to review these 5 disaster recovery tips to keep your company safe and without down-time, data loss, and costly repairs this winter.

 

Prepare ahead of time with a disaster recovery plan you can count on.
Turbulent winds, extra water, and power outages can be devastating for any business. Unfortunately, we can’t control weather, but we can proactively address network concerns to ensure your organization can continue work should disaster strikes. Things like an up-to-date contact list, off-site backups, Uninterrupted Power Supplies (UPS’s) for your equipment, and other proper emergency tools will help you recover more quickly should the need arise. Here are 5 tips to help you create a disaster recovery plan you can count on.

1. Take the planning process seriously and involve your staff.
Disaster recovery planning should involve your entire company. Everyone is responsible for recovery when your organization is suffering so use their knowledge and assistance to create a plan that everyone can use. Start by evaluating your network to identify and list the equipment you currently have in the office. Don’t worry, your disaster recovery plan doesn’t have to be a novel. Just a few pages to reference with the proper information so everyone can clearly see what to do when things don’t go as planned.

2. Put automatic offsite backups in place and check them regularly. One of the biggest issues with back-ups is inconsistency. Now that we mention this, many of you may be wondering if your back-ups actually completed last night. Do you know if everything you really need is being backed-up? Have you recently tried to recover a file from your back-ups? If you answered no to any of these questions, you know where to start. Your recovery is reliant on the data available to restore your systems.

3. Limit your plan to response actions your company needs for a smooth recovery. Your disaster recovery plan should outline step-by-step the priority level for restoration of each of your essential systems. For example, power, telephones, and Internet are generally the top three items to restore. Include the proper contacts to call in your action items along with pertinent information like your account number, full service address, or account representative name if applicable.

4. Disaster recovery plan components. Now that you’ve evaluated your equipment, worked through your action items, it’s time to put everything together. Your disaster recovery plan should include the following sections:

  • List emergency instructions so your staff can take action right away to restore operations.
  • A checklist to document the steps taken for easy hand-off should multiple staff members need to work on the recovery efforts.
  • A full contact list for provider support. Include the power company, your Internet Service Provider, telephone support, Internet provider, and most importantly your network support specialists phone numbers.
  • Your basic network configuration data including where to find relevant login information to restore your network.

5. Keep your plan updated and test it semiannually. Once your plan is complete, take time to run through a few exercises with your staff (we recommend a test run a few times each year.) This will help you determine if your plan is still valid and the procedures make sense for your current business needs.

 

Need help defining your disaster recovery plan? Give us a call. We will help you kick things off with a FREE Network Assessment.

Remote Operations Company

(888) 837-4466

 

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