News —

How to handle e-mails, interruptions, and phone calls

by / Monday, 25 September 2017 / Published in News

Thomas Edison did his best work during the night. Some people today do their best work at night too, but that’s mainly because they are interrupted so often during the day. The problem is that no one was ever taught how to fight information overloads and constant interruptions.

Fortune magazine offers a few solutions. Experts say you should ask yourself these questions: What are you supposed to accomplish in your work? What do you actually spend time doing? Do you achieve “flow?” Flow is the state where everything seems to be going your way. You feel calm, alert, focused yet receptive. It feels like the full exercise of the things you’re truly supposed to be doing. It’s the Aristotelian concept of happiness.

Tips to find your Aristotelian flow: If you’re the one who calls meetings, call fewer of them. Switch off the ping that signals an incoming email. Create folders for less critical messages to move automatically out of your inbox and schedule time for their review later. Block out time in blocks of an hour or two for uninterrupted work flow, no calls, no emails, no chitchat. Devote 30 minutes each day to planning your day so you can get the most out of your work. Studies show that 20% of our time is spent on nonproductive activities. Cut them out or delegate them so you can keep your work flowing smoothly.